Personally Administered (PA) Items are often an important source of income for a practice. We have developed a robust system for practices to ensure PA items are claimed, to maximize practice profits.  


Items that can be claimed as personally administered: 

  • Vaccines (including oral vaccines)*
  • Anaesthetics
  • Injections
  • IUDs
  • Contraceptive Caps & Diaphragms
  • Pessaries (which are listed as Appliances in the Drug Tarriff)
  • Skin Adhesives (which are listed as Appliances in the Drug Tarriff) 
  • Sutures and Skin Closure Strips (which are listed as Appliances in the Drug Tarriff) 
  • Diagnostic reagents 

There are some exceptions e.g. vaccines obtained from Central Supply, Yellow Fever and Japanese / Tick Borne Encephalitis which are not allowed to be claimed by a practice 


The following items are not classed as personally administered:

  • Dressings / Swabs
  • Catheters
  • Nebules
  • Hormone implants


We have a suite of reports, which can be used to identify any missing prescriptions, track the prescriptions being sent to NHS BSA, and reconcile for payment. To find these reports, go to Clinical Reporting > Ardens > PPA. 


FP34 Script not issued

The reports in the folder "FP34 Script not issued" will identify patients who have had the named procedure completed and coded on their notes, but no prescription for the item was issued 4 weeks before or after the procedures. This can then be used to examine the patient's notes and issue a prescription in retrospect if it was missed when the procedures were completed. 



FP34 Script not sent

The reports in the folder "FP34 Script not sent" will identify patients who have had the named procedure completed and a prescription issued, but this has not been recorded as being sent to the NHS BSA. This can be used to ensure the correct number of prescriptions are sent to NHS BSA at the end of each month and no prescriptions are missing in the practice. Once the prescriptions have been reconciled with the FP34, bulk add the code "FP34D sent off for month XE2LY or 10031000000108" or to show the prescription has been sent. This read code needs to be added any time from the start of the month up to the 4th of the following month, in line with the deadlines for submission from NHS BSA. 



FP34D Sent

The folder containers the reports which identify patients who have had the procedure completed, prescription issued and the prescription has been coded as sent to NHS BSA. These can be used to reconcile against the payment from NHS BSA to ensure there are no anomalies.